Board of Trustees Minutes

GRAYLING CHARTER TOWNSHIP November

Grayling Charter Township Board Meeting 11/19/08

REGULAR MEETING - NOVEMBER 19, 2008

MEMBERS PRESENT: Dennis Long, Shawn Kraycs, Cindy Olson, Monica Ashton, Terry Wright.

MEMBERS ABSENT: Two vacant positions.

OTHERS PREESENT: Mike Ingalls, Mike Duffy, Linda Munsey, Duane Brooks, Rhonda Lansky, Randy Sedgwick, Alice Snyder, Bob Dixon, Chris Jones, Mike Campbell, John Wotring.

Supervisor Wright called the meeting to order at 10:00 a.m.

Invocation and Pledge of Allegiance.

Supervisor noted that following this meeting Oaths of office will be given to the re-elected and newly elected Township Board members and constable. Terms of office begin at 12:00 noon, November 20, 2008.

1. Motion by Long, second by Kraycs, to appoint the two newly elected trustees, Duane Brooks and Linda Munsey, to fill the remaining term of office so they may participate in this meeting. Ayes, none; nays, five; absent, two vacant positions. Motion failed.

It was noted that the terms of office for the two additional trustees, required to be elected at the next general election following our becoming a charter township, begins at 12:00 noon, November 20, 2008.

2. Correspondence(No action required)

A. Monthly building permit list.

B. Emergency Central Dispatch Report.

3. Motion by Olson, second by Ashton, to approve the minutes of September 17, 2008 as presented. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

4. Treasurer’s Report for September was received and placed on file.

5. There were no citizens who wished to speak on items not on the agenda.

6. Alice Snyder, Director, commission on Aging, was present to request Township’s support of investigating the possibility of using the County property, leased by the Township, that lies on the corner of N Down River Rd and Roberts Rd west of the East Branch of the Ausable River, as location for new home of the Commission on Aging.

Motion by Long, second by Olson, to facilitate the use of the Township Park property, lying west of the East Branch of the AuSable River, by the Commission on Aging for their new facility, if research shows it is a viable option for them. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

7. Motion by Olson, second by Kraycs, to adopt the following resolution regarding the Crawford County Recreation Plan: RECEATION PLAN RESOLUTION OF ADOPTION

WHEREAS, The Northeast Michigan Council of Governments (NEMCOG) has prepared a draft “Crawford County Recreation Plan-2008-2013” and

WHEREAS, Grayling Charter Township has been included within this plan for recreational purposes, and

WHEREAS, The plan will cover the years 2008-2013, with additions and changes as needed, and

WHEREAS, A public comment session has been conducted concerning this plan and public input has been accepted regarding this plan NOW THEREFORE BE IT RESOLVED, that Grayling Charter Township hereby adopts the “Crawford County Recreation Plan 2008-2013” as its own Recreation Plan.

Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

8. Motion by Long, second by Kraycs, to adopt Resolution of Support to establish an Industrial Development District for the purpose of allowing an industrial facilities tax exemption on personal property equipment purchased by:

IMM, Inc

758 Isenhauer Rd.

Grayling, MI 49738

WHEREAS, Grayling Charter Township is a legal subdivision of Crawford County, Michigan, and

WHEREAS, the residents, businesses, and industries located within Grayling Charter Township are encouraged to enhance the local economy through certain perquisite programs offered by their federal, state and local governments, and

WHEREAS, IMM, Inc. (040-41-005-12-025-00) is a legal business located within Grayling Charter Township, which fabricates and installs industrial equipment throughout North America, and

WHEREAS, IMM, Inc. desires to enhance their fabrication capabilities by purchasing various new pieces of equipment, including a large integrated thermal cutting and marking machine, which will cost several hundred thousand dollars, and

WHEREAS, through the purchase of this machinery, IMM, Inc. qualifies for an industrial facilities tax exemption through Public Act 198 of 1974 (as amended), and NOW THEREFORE, the Board of Trustees of Grayling Charter Township hereby approves the immediate establishment of an Industrial Development District on the property of IMM, Inc., owned in whole by Morton Street Investments, LLC, of 333 Morton Street, Bay City, Michigan 48706, and

FURTHER, the Board of Trustees of Grayling Charter Township requests an approval, through PA 198, of an Industrial Facilities Tax Exemption on all machinery purchases, of fifty percent (50%) of its personal property value for a period of twelve years(12).

Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

9. Refuse transfer contract with Waste Management at the compactor station expires 11-30-08. Current cost is $629.76 per 40 yard container removal. May renew with a 3% per year increase for five years.

Motion by Long, second by Olson, to contract with Arrow Sanitation, L.L.C. for removal of refuse containers from compactor for one year. Rates: 40 yard@ $250.00 per haul and $39.00 per ton which averages $530.00 per haul. Large item 30 yard dumpster $500.00. No fuel service charge. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

10. Motion by Olson, second by Kraycs, that Supervisor notify Crawford County that we will no longer accept recyclables from other townships as of January 1, 2009, unless county is willing to pay for another halftime employee in the recycling center. Currently county pays for one halftime employee ($8,000.00per year), new employee would be in addition.

None of the other townships, nor the city pay for the use of the recycling facility. The county may want to make that request or the county may want to offer to outright purchase the township recycling center and take over total operations. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

11. Motion by Long, second by Olson, to authorize purchase of four chairs for the conference table(five if on sale) in the township hall. Ayes, five; Nays, none; Absent, two vacant positions. Motion carried.

12. Other matters: Long requests that township attorney provide a monthly, by case, statement.

13. Motion by Kraycs, second by Olson, to approve payment of claims on vouchers 6926 through 6969, Liquor inspections $120.00, Election Inspectors 11-4-08 $3154.57, Fire Dept Mortgage qtly $11,040.71 for a grand total of $61,811.14. Ayes, five; Nays, none; Absent, two vacant positions.

Monica Ashton, C.M.C.

Grayling Charter Township Clerk