Board of Trustees MinutesCHARTER TWP OF GRAYLING
CTG Board of Trustees Meeting 8/8/07 Members Present: Dennis Long, Cynthia Olson, Monica Ashton, Terry Wright
Members Absent: Shawn Kraycs, two vacant positions.
Others Present: Steve Eddy, Richard Jaskowski, Blake Smith, Jennifer Wahr, Sheriff Wakefield.
Supervisor Wright called the meeting to order at 7:00 p.m.
Invocation and Pledge of Allegiance.
Supervisor announced that an American Flag has been donated by Rosemary Nelson for display at the Township Hall. The flag was flown on July 8, 2007 in Baghdad in honor of Grayling Township Employees support during her deployment in An Nasiriyah, Iraq.
1. Correspondence: (No action required) A. E-911 Report for June. B. Recycling Report for July. C. Ordinance Enforcement Report for July. D. Building Permit List for July.
2. Motion by Long, second by Ashton, to approve minutes of June 27, 2007 Special Meeting, as presented. Ayes; four, Nays; none, Absent; one, Vacant; two. Motion carried.
3. Motion by Long, second by Olson, to approve minutes of July 11, 2007 Regular Meeting as presented. Ayes; four, Nays; none, Absent; one, Vacant; two. Motion carried.
4. Motion by Long, second by Olson, to approve the minutes of July 19, 2007 Special Meeting after inserting the word “instead” after 50% in the first motion (8th paragraph). Ayes; four, Nays; none, Absent; one, Vacant; two. Motion carried.
5. Treasurer’s Report for July 2007 was distributed and placed on file.
6. Crawford County Sheriff Kirk Wakefield was available for questions.
7. Motion by Long, second by Olson to set the regular meeting schedule for the Board of Trustees of the Charter Township of Grayling for the 2007-08 Fiscal Year. Meetings will be held on the third Tuesday of each month beginning at 7:00 p.m. in the Conference Room of the Township Hall, unless otherwise posted. Ayes; four, Nays; none, Absent; one, Vacant; two. Motion carried.
8. Blake Smith and Jennifer Wahr, of the U.S. Department of Agriculture, Traverse City Office, were on hand to explain Rural Development Loan & Grant Programs available in Michigan. A Cappital Improvements Planning work session is scheduled for Tuesday, September 4, 2007, at 7:00 p.m. in the Township Hall Conference Room.
9. Motion by Long, second by Ashton, to deny the request from the Grayling Recreation Authority for assistance with playground improvements at Hanson Hills due to financial and budget constraints. Ayes; four, Nays; none, Absent; one, Vacant; two. Motion carried.
10. Don Babcock, Managing Director of the Crawford County Road Commission forwarded packets of information regarding proposed road improvements in conjunction with Axiom Entertainment/Main Street America’s proposed Planned Unit Development.
11. Motion by Olson, second by Long, to approve Employee policy Manual updates on Pg 6 and Pg 13 concerning employee re-evaluations and use of township vehicles, machines and trailers. Ayes; four, Nays; none, Absent; one, Vacant; two. Motion carried.
12. Proposal by Supervisor regarding a Special Assessment for waste services. Consensus that a Public Hearing should be held to discuss this and other options.
13. Motion by Long, second by Olson, to amend the Grayling Township Improvement Fund and General Fund 2007-08 Budgets to transfer $29,913.00 from Township Improvement to General Fund to pay paving invoice to Clough Ave. Special Assessment District, and the balance of Ole Dam Rd and Margrethe Blvd Special Assessment District Projects. Ayes; four, Nays; none, Absent; one, Vacant; two. Motion carried.
14. Other Matters: Ray Ave. road-end situation was discussed. Consensus of Board that we recognize each road-end as an asset and have no intention of gifting or giving up right-of ways to Lake Margrethe.
15. Motion by Ashton, second by Olson, to approve payment of claims on vouchers 5617-5618, 5622, 5624 through 5687, liquor insp $120.00, Twp Bd and other Comm fees $755.00, Fire Dept Loan $11,040.71, Clough Ave SAD paving $10,335.00 for a grand total of $134,407.56. Ayes; four, Nays; none, Absent; one, Vacant; two. Motion carried.
16. Motion by Olson, second by Long, to recess regular session and convene executive session regarding the Old Fire Barn on Alger Street. Ayes;four, Nays; none, Absent; one, Vacant; two. Motion carried.
17. Motion by Long, second by Olson, to adjourn executive session and re-convene regular meeting. Ayes;four, Nays; none, Absent; one, Vacant; two. Motion carried.
18. Motion by Long, second by Olson, that based on recent correction of information the township rescinds its July offer to liquidate its assets in the Old Fire Barn on Alger Street and propose the following: City may purchase our interest for $58,500 (50% of building value) or as an alternative the township offers to purchase the City’s interest for $94,500 which includes $36,000 for the land value. The city owns the land. Grayling Township’s only financial interest is in the building. Ayes; four, Nays; none, Absent; one, Vacant; two. Motion carried.
19. Consensus of Board to authorize Township Attorney to meet with City Attorney regarding contract negotiations for the Grayling City/Township Fire Department.
20. Motion to adjourn by Olson, second by Long, carried. Ayes; four, nays; none, Absent; one, Vacant; two.
Monica Ashton, C.M.C.
Clerk for the Charter Township of Grayling
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