Grayling Charter Township, Live, Work, Play, Where Nature Surrounds

Board of Trustees Minutes



JULY 19, 2017 GRAYLING CHARTER TOWNSHIP BOARD OF TRUSTEES

GRAYLING CHARTER TOWNSHIP BOARD
REGULAR MEETING AND PUBLIC HEARINGS
JULY 19, 2017

Members Present: Rick Harland, JoAnn Michal, Cindy Olson, Monica Ashton, Dennis Long, Claudia Selthoffer, Duane Brooks.

Members Absent: None.

Others Present: Jim McMillan, Anne McMillan, Joyce Frazier, Eugene Frazier, Cliff Tate, John Williams, Gene Williams, Joe Harp, Rex Shepard, Duane Kolaski, Lacey Stephan, Marty VanDeVen, Mike McNamara, Mike Ingalls, Bob Dixon

1. Supervisor Harland called the meeting to order at 10:00 a.m.

2. Correspondence and reports for June (No action required): Animal Control, Central Dispatch, Attorney Report, GFD Activity Report, Building Department Report.

3. Motion by Brooks, second by Selthoffer, to approve minutes of June 21, 2017, as presented. All ayes, motion carried.

4. Treasurer’s Report for June was reviewed and placed on file.

5. Citizens Who Wish To Speak: Jim McMillen, spoke regarding blight in Sherwood Forest Subdivision. Robinhood Lane in particular. He feels the the Township’s Blight Ordinance in not being enforced. Also, thinks there are health code violations on Little John. Ordinance Enforcement Officer, Ingalls, has been to properties in question. Supervisor explained the citation and fine process required before court action can be taken. Health Code violations are pursued by the Health Department, not the Township.

Joe Harp echoed Mr. McMillen’s concerns.

Marty VanDeVen inquired about filing ordinance violation complaints. The filing form helps in tracking complaints. It can be anonymous.

Anne McMillen asked about condemnation. Condemnation is a Heath Department issue.

6. Building Department Inspector, Bob Dixon updated ARAUCO Project. (Videos available online). Many inquiries and speculation by other companies in regards to locating in the Industrial Park.

7. Motion by Brooks, second by Michal to recess regular meeting and open Public Hearing regarding Special Assessment Districts for Private Road Maintenance. All ayes, motion carried.

8.

PUBLIC HEARINGS

Supervisor Opened the Public Hearing for Arbutus Lane Private Road Maintenance Special Assessment District. The necessity of the project was approved at the June 21, 2017 meeting, subsequent to a Public Hearing. This second Public Hearing is to receive and review public comment regarding adoption of the Special Assessment Roll. The estimate from Jack Millikin, Inc. is $4,000.00 plus 1% administrative fee, per year, for the initial repair, plowing and grading of Arbutus Lane for the next five years. The total will be $4,040.00 per year. Accepting the bid will amount to $367.28 per parcel. There are eleven parcels. (See Attachment “A”) Cliff Tate spoke in favor of the project. Jacquelyn Bradly Trust sent correspondence in favor of the project. No one spoke in opposition.

Supervisor closed Arbutus Lane Public Hearing and opened the Private Road Maintenance Special Assessment District Public Hearings for Nels Drive, Shangri-La Subdivision, North S. Horseshoe Trail, Diamond Drive and Clearwater Trail.

Supervisor explained the purpose of the Public Hearing is to receive and review public comment regarding the necessity of establishing (Note: Continuance of) a Special Assessment District for Private Road Maintenance of the above named roads.
Nels Drive: No public comment. No correspondence.
Shangri-La Subdivision: John and Gene Williams spoke in favor of the project. It is a necessity. Rex Shepard spoke: Escapade is not part of the current contract for maintenance of Shangri-La, yet, he is being assessed for $161.00 for maintenance. Supervisor will look into the reason. Likely that roads in Shangri-La need to be used for access to Escapade. No correspondence. No further public comment.
South Horseshoe Trail (North of M-72 Hwy): No public comment. No correspondence.
Diamond Drive: No comment. No correspondence.
Clearwater Trail: Dave Malm, Clearwater liaison, noted residents would like Gary Fox to continue plowing at $875.00 per year. Request $1,500.00 be added to Assessment for road repairs by Jack Millikin, Inc. This would be a total assessment of $2,398.75 (including 1% administration fee) . Based on 12 residents the cost would be $199.90 each per year for five years. Dennis Palmer, also, spoke in favor of the Clearwater Trail project. No correspondence.
No further public comment.

Harland closed the public hearing.

9. Motion by Selthoffer, second by Brooks, to adjourn Public Hearing and re-convene regular Board Meeting. All ayes, motion carried.

10. Motion by Olson, second by Michal, to accept the bid from Jack Millikin, Inc., (See attachment “A”) and adopt the Special Assessment Roll for Private Road Maintenance of Arbutus Lane and authorize the Supervisor to place it on the 2017 Winter Tax Roll. Total S/A Roll $4,040.00 spread between eleven properties over five years. $367.28 per property. Includes 1% administration fee. All ayes, motion carried.

11. Motion by Brooks, second by Selthoffer, that, subsequent to a Public Hearing, this Board determines that there is a necessity to establish a Special Assessment District for Private Road Maintenance of Nels Drive. The Supervisor is authorized to create the S/A Roll and schedule a Public Hearing for review. All ayes. Motion carried.

12. Motion by Brooks, second by Selthoffer, that, subsequent to a Public Hearing, this Board determines that there is a necessity to establish a Special Assessment District for Private Road Maintenance of Shangri-La Subdivision. The Supervisor is authorized to create the S/A Roll and schedule a Public Hearing for review. All ayes. Motion carried.

13. Motion by Brooks, second by Selthoffer, that, subsequent to a Public Hearing, this Board determines that there is a necessity to establish a Special Assessment District for Private Road Maintenance of South Horseshoe Trail (North of M-72 Hwy). The Supervisor is authorized to create the S/A Roll and schedule a Public Hearing for review. All ayes. Motion carried.

14. Motion by Brooks, second by Selthoffer, that, subsequent to a Public Hearing, this Board determines that there is a necessity to establish a Special Assessment District for Private Road Maintenance of Diamond Drive. Supervisor is authorized to create the S/A Roll and schedule a Public Hearing for review. All ayes. Motion carried,

15. Motion by Brooks, second by Selthoffer, that, subsequent to a Public Hearing, this Board determines that there is a necessity to establish a Special Assessment District for Private Road Maintenance of Clearwater Trail. Supervisor is authorized to create the S/A Roll, using estimates provided at the Public Hearing by Malm, and schedule a Public Hearing for review. All ayes. Motion carried.

16. Proposed Special Assessment Districts for paving of Roberts Road and Sherwood Forest Subdivision. Progress has been made on defining what properties need to be included in the project, project estimates and funding sources. First Public Hearings are projected to be in September. Legal assistance will be utilized on these projects.

17. Economic Development: Harland reported that the Kirtland Community College Master Plan diagram is on file in his office. Two trucking companies are negotiating for property in the Industrial Park. A furniture manufacturer is making inquiries for same area.

18. Dennis Long addressed the audience regarding code violations, civil infractions and the court system.

19. Motion by Brooks, second by Michal, to approve payment of claims on vouchers 426 through 455, liquor inspections of $120.00 for a grand total of $97,226.28. All ayes. Motion carried.

20. Motion by Brooks, second by Selthoffer, to adjourn, carried. All ayes.

Monica Ashton, C.M.C.
Grayling Charter Township Clerk

..   .Add to Favorites.   .Send to Friend.   .Contact Webmaster.