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Board of Trustees Minutes



MARCH 29, 2017 GRAYLING CHARTER TOWNSHIP BOARD OF TRUSTEES SPECIAL MEETING

GRAYLING CHARTER TOWNSHIP BOARD
SPECIAL MEETING
ADOPTION OF 2017-18 BUDGETS
MARCH 29, 2017

MEMBERS PRESENT: Jeri Selthoffer, Duane Brooks, JoAnn Michal, Rick Harland, Cindy Olson, Monica Ashton.
MEMBERS ABSENT: Dennis Long.
OTHERS PRESENT: None.

1. Supervisor Harland called the meeting to order at 10:00 a.m.

2. The purpose of the meeting is to present for adoption the Grayling Charter Township General Fund, Township Improvement Fund and Liquor Law Enforcement Fund Budgets for the Fiscal Year 2017-2018. Present for payment any claims that need to be paid prior to March 31, 2017, amend the 2016-17 Budgets and any other matter which may legally be brought before the Board. A Public Hearing regarding these Budgets was held on March 15, 2017.

3. Supervisor Harland presented a Summary Overview of the proposed Budgets. (See Attachment “A”) There was discussion to ensure budget documents were in line with what was presented at Public Hearing on March 15, 2017.

4. Motion by Michal, second by Brooks, to adopt the Elected Officials Salary Amendments and Office Staff Wage Adjustment for Grayling Charter Township Fiscal Year 2017-18. Ayes, six; Nays, none; Absent, one. Motion carried. (See attachment “B”).

5. Motion by Michal, second by Selthoffer, to resolve to adopt the 2017-2018 Fiscal Year General Fund Budget with estimated Revenues of $1,526,664.00 and estimated Expenses of $1,526,664.00. Budget to be balanced at the Dept/Activity level. Vote: Michal, aye; Selthoffer, aye; Brooks, aye; Olson, aye; Ashton, aye; Harland, aye. Nays, none. Absent, Long. Motion carried.

6. Motion by Olson, second by Brooks, to adopt the General Appropriations Budget Act for Grayling Charter Township Fiscal Year 2017-18. Ayes, six; Nays, none; Absent, one. Motion carried. (See Attachment “D”)

7. Motion by Ashton, second by Selthoffer, to accept Supervisor’s “Management Discusssion and Analysis” report for Fiscal Year 2015-16 as an addendum to the annual audit. Ayes, six; Nays, none; Absent, one. Motion carried.

8. Motion by Michal, second by Olson, to adopt Fiscal Year 2017-18 Township Improvement Fund Budget with estimated Revenues of $4,696.00 and no budgeted expenses, at this time. A balance of $381,937.00 is projected balance for March 31, 2018. Ayes, six; Nays, none; Absent, one. Motion carried. (See Attachment “F”)

9. Motion by Brooks, second by Olson, to adopt the Fiscal Year 2017-18 Liquor Law Enforcement Fund Budget with anticipated Revenues of $1,698.95 and expenses of $1,900.00. Budgeted Expenses over Revenues to be expended from the Fund Balance. Vote: Brooks, aye; Olson, aye; Ashton, aye; Harland; aye, Selthoffer, aye; Michal, aye. Nays, none. Absent, Long. Motion carried. (See Attachment “G”)

10. Motion by Olson, second by Brooks, that whereas budgets were adopted by the Grayling Charter Township Board to govern the expenditure of anticipated revenues within the Township on March 30, 2016, for the next fiscal year of the Township, and whereas, as a result of unanticipated changes in revenues and expenditures, it is necessary to modify aforesaid budget, and whereas, such modification will still maintain a balanced budget, now, therefore be it resolved, that the aforesaid budget be hereby modified.
EXPENDITURES: General Fund
FUND/ACCT
INCREASE

101-248-900 Publications $ 1,000.
101-253-710 Treas. Social Security 200.
101-265-703 Twp. Hall/Clerical 2,100.
101-265-980 Twp. Hall/Mech Equip 58,000.
101-448-926 Street Lights

DECREASE


101-371-703 Bldg dept/Clerical $ 2,300.
101-448-801 Road Improvements 1,000.
101-521-801 Compactor/Cont. serv 12,000.
101-521-971 Compactor/equipment 17,000.
101-528-975 Recycling/Bldg 20,000.
101-528-980 Recycling/ equipment 9,000.
101-851-722 Insurance & Bonds 1,000.

Total Expenditure Amendments $62,300

REVENUES: General Fund
101-000-674 Transfers IN $ 8,000.

Total Revenue Amendments $ 8,000.

EXPENDITURES/ Township Improvement Fund
246-999.000 Transfers to General Fund (unreserved)$75,000.

VOTE: Ashton, aye; Harland, aye; Selthoffer, aye; Michal, aye; Brooks, aye; Olson, aye. Nays, none; Absent, Long. Motion carried.

11. Motion by Brooks, second by Michal, to authorize payment of claims due by March 31, 2017. (Vouchers 173 through 182 in the amount of $4,409.05). Also, authorize Clerk to pay April claims as they become due. Ayes, six; Nays, none; Absent, one. Motion carried.

12. Motion by Brooks, second by Michal, to approve funding of the Strike Team Investigative Narcotics Group (STING) in the amount of $4,078.90 for F.Y. 2017-18. Ayes, six; Nays, none; Absent, one. Motion carried.

13. Motion by Brooks, second by Michal, to adopt resolution authorizing The Township to apply for a grant through the Secretary of State for purchase of new voting equipment. Vote: Brooks, aye; Michal, aye; Olson, aye; Sellthoffer, aye; Ashton, aye; Harland, aye; Long, absent. Motion carried. (See Attachment “H”).

14. Motion by Selthoffer, second by Brooks, to appoint Marc Dedenbach as the Township’s representative to work with NEMCOG and the Military’s JLUS (Joint Land Use Study) Team. Ayes, six; Nays, none; Absent, one. Motion carried.

15. Motion by Ashton, second by Olson, to transfer excess revenues from the General Fund to the Township Improvement Fund as deemed prudent. Ayes, six; Nays, none; Absent, one. Motion carried.

16. Motion by Selthoffer, second by Olson, that the application from Gates AuSable Lodge, (formerly approved under Keystone Flies), for Class C and SDM Licenses through the MLCC, be recommended for approval. Ayes, six; Nays, none; Absent, one. Motion carried. (See Attachment “I”).

17. Motion to adjourn by Michal, carried at 11:50 a.m. Ayes, six; Nays, none; Absent, one.

Monica Ashton, C.M.C.
Grayling Charter Township Clerk

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