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Board of Trustees Minutes



MARCH 30, 2016 GRAYLING CHARTER TOWNSHIP BOARD SPECIAL MEETING ADOPTION OF 2016-17 BUDGETS

GRAYLING CHARTER TOWNSHIP BOARD
SPECIAL MEETING
ADOPTION OF 2016-17 BUDGETS
MARCH 30, 2016

Members Present; Cindy Olson, Monica Ashton, Duane Brooks, Rick Harland, Bruce Zalobsky.

Members Absent: Dennis Long.

Others Present: None.

1. The purpose of the meeting is to present for adoption the Grayling Charter Township General Fund, Township Improvement Fund and Liquor Law Enforcement Fund Budgets for the Fiscal Year 2016-17. Present for payment any claims that need to be paid prior to March 31, 2016, amend the 2015-16 Budgets and any other matter which may legally be brought before the Board. A Public Hearing regarding these budgets was held on March 16, 2016.

2. Supervisor Harland presented a Summary Overview of the Budgets. (See attachment “A”).

3. There was discussion to ensure budget documents were in line with what was presented at Public Hearing on March 16, 2016.

4. Motion by Brooks, second by Zalobsky, to resolve to adopt the Proposed Salary Amendments for Grayling Charter Township employees and elected officials for the 2016-17 Fiscal Year as presented. (See attachment “B”). Roll Call: Brooks, aye; Zalobsky, aye; Michal, aye; Ashton, aye; Olson, aye; Harland, aye. Nays, none. Absent, Long. Motion carried.

5. Motion by Brooks, second by Zalobsky, to resolve to adopt the 2016-17 Fiscal Year General Fund Budget with estimated revenues of $1,333,447.00 and estimated expenditures of $1,333,447.00 to be balanced at the Dept/Activity level. Brooks, aye; Zalobsky, aye; Michal, aye; Ashton, aye; Olson, aye; Harland, aye. Nays, none. Absent, Long. Motion carried. (See Attachment “C”)

6. Motion by Brooks, second by Zalobsky, to adopt the Grayling Charter Township General Appropriations Budget Act Resolution for Fiscal Year 2016-17. (See Attachment “D”) Ayes, six; Nays, none; Absent, one. Motion carried.

7. Motion by Ashton, second by Olson, to accept the Supervisor’s “Management Discussion and Analysis” report for Fiscal Year 4-1-2014 to 3-31-2015. Ayes, six; Nays, none; Absent, one. Motion carried. (See Attachment “E”)

8. Motion by Olson, second by Brooks, to resolve to adopt the 2016-17 Fiscal Year Township Improvement Fund Budget with estimated revenues of $24,145.00, no budgeted expenses, at this time, and an estimated projected Fund Balance of $471,675 at 3-31-17. Roll Call: Brooks, aye; Olson, aye; Ashton, aye; Harland, aye; Zalobsky, aye; Michal, aye. Nays, none. Absent, Long. Motion carried. (See Attachment “F”)

9. Motion by Brooks, second by Michal, to resolve to adopt the 2016-17 Fiscal Year Liquor Law Enforcement Fund Budget with anticipated revenues of $1,600.00 and expected expenses of $1,900.00. Budgeted expenditures over revenues to be expended from the fund balance. (See Attachment “G”) Brooks, aye; Michal, aye; Olson, aye; Harland, aye; Ashton, aye; Zalobsky, aye. Nays, none. Absent, Long. Motion carried.

10. 2015-16 General Fund Budget Amendment Resolution: Motion by Brooks, second by Michal, that whereas budgets were adopted by the Grayling Charter Township Board to govern the expenditure of anticipated revenues within the Township on March 25, 2015, for the next fiscal year of the Township, and whereas, as a result of unanticipated changes in revenues and expenditures, it is necessary to modify aforesaid budget, and whereas, such modification will still maintain a balanced budget, now, therefore be it resolved, that the aforesaid budget be hereby modified.
FUND/ACCT INCREASE
101-171 Supervisor $ 1260.
101-215 Clerk 2160.
101-253 Treasurer 1470.
101-257 Assessor 580.
101-262 Elections 2400.
101-371-702 Building Inspector 1490.
101-371-801 Bldg Dept Operations 965.
101-101-956 Contrib/Unallocated $ 10000.DECREASE
101-247-801 Board of Review 325.DECREASE
Total General Fund amendments $10325. $10325.

Roll Call: Brooks, aye; Michal, aye; Ashton, aye; Olson, aye; Zalobsky, aye; Olson, aye. Nays, none. Absent, Long. Motion carried.

11. Motion by Brooks, second by Zalobsky, to pay claims on vouchers 13588 and 13589 in the amount of $1,420.29 to C. Olson and J. Hancock. Ayes, six; Nays, none; Absent, one. Motion carried.

12. Motion by Ashton, second by Brooks, to transfer excess revenues from the General Fund to the Township Improvement Fund as deemed prudent. Ayes, six; Nays, none; Absent, one. Motion carried.

13. Motion by Ashton, second by Michal, to adjourn at 10:30 a.m. Ayes; six; Nays, none; Absent, one. Motion carried.

Monica Ashton, C.M.C.
Grayling Charter Township Clerk

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