Board of Trustees Minutes

GTB MINUTES

October Board of Trustees
GRAYLING TOWNSHIP BOARD

REGULAR MEETING OCTOBER 12, 2005

Members Present: Dennis Long, Shawn Kraycs, Ruth O’Mara, Monica Ashton, Terry Wright

Members Absent: None

Others Present: Sheriff Wakefield, Gaila Gilliland, Minard J. Harwood, Matthew Ashton

Supervisor Wright called the meeting to order at 7:00 p.m.

Invocation and Pledge of Allegiance

1. Motion by O’Mara, second by Long, to approve minutes of September 14, 2005 with the following clarification. Item 17: Long asked for update on the Township’s request for a written agreement, or evidence of a previous written agreement, with the military regarding road closings per MCLA 32.244A. Wright nor Burmeister have had a response to date from the military. Ayes; five, Nays; none, motion carried.

2. Motion by Long, second by Kraycs, to approve record of September 14, 2005 Public Hearing of the Special Assessment Roll for Margrethe Blvd Re-paving Project. Ayes; five, Nays; none, motion carried.

3. Treasurer’s Report for September was distributed and placed on file.

4. Correspondence: (No action required) Crawford Emergency Central Dispatch for Sept., Crawford Senior Gazette for Oct., Recycling Report for Sept., Building Dept. Report for Sept., AuSable Valley Youth Serv. Bureau Report.

5. Sheriff Wakefield provided an update on the Sheriff’s Dept night patrol, which began October 1. He noted that sometime in the future he would be requesting contributions for a portable lighted speed sign.

6. Supervisor was authorized to advertise vacancy for Township representative to the Grayling Recreation Authority.

7. Motion by Kraycs, second by Ashton, to authorize up to $300.00 over a four-month period to fund Crawford County Economic Development Partnership business retention luncheons program on a trial basis. (Per MCLA125.1601). Kraycs; aye, Ashton; aye, O’Mara; aye, Long; nay, Wright; aye. Motion carried.

8. Motion by Ashton, second by Kraycs, to amend the 05-06 General Fund Budget by increasing Economic Development by $300.00 and reducing Elections by $300.00. Ashton; aye, Kraycs; aye, O’Mara; aye, Long; nay, Wright; aye. Motion carried.

9. Motion by Long, second by Kraycs, to approve division of 25 feet by 120 feet from the northeast side of Lot 24, Block 2, Karen Woods Subdivision to be added to Lot 25, Block 2, Karen Woods Subdivision (6280 Atkinson) upon owners providing a recorded survey. See attached. The Lot division meets the requirements of Grayling Township Ordinance #10 Division of Recorded Lots. All ayes, motion carried.

10. Motion by Long, second by Kraycs, to approve division of Lot 3 of Keystone Park Subdivision (796 Kent Place). The 4.03 acre Lot 3 will become 2.66 acres and the resulting 1.37 acres will be Lot 3B. Approval contingent upon G.T. Planning Commission approval, a registered survey and deeded access easement provided to the parent parcel. The Lot division meets the requirements of Grayling Township Ordinance # 10 Division of Recorded Lots. See attached. All ayes, motion carried.

11. Motion by Long, second by Kraycs, to recess regular session and go into executive session for discussion with Township Attorney Monte Burmeister regarding various litigation. All ayes, motion carried (7:45 p.m.)

12. Motion by Long, second by Kraycs, to close executive session and return to regular meeting. All ayes, motion carried. (8:28 p.m.)

13. Motion by Long, second by Kraycs, to render a written opinion regarding road closings by the military pursuant to MCLA 32.244A and any other Michigan Compiled Laws and Michigan Statutes Annotated. All ayes, motion carried.

14. Motion by O’Mara, second by Kraycs, to authorize Township Board members to attend Michigan Townships Association Annual Conference in January 06. All ayes, motion carried.

15. Motion by Kraycs, second by Long, to approve payment of claims on vouchers 3724,3738, 3739,3743-3785, Board and Commission fees $370.00, Liquor Inspections $120.00, Liquor forms $31.24 for a grand total of $104,580.67. All ayes, motion carried.

16. Supervisor requested to prepare a proposal to create public awareness of the township’s jurisdiction over public road-ends and its desire to keep the road-ends opens to the public.

17. Motion by Kraycs, second by Long, to adopt the Special Assessment Roll for Margrethe Blvd Re-paving Project. The estimated Special Assessment Roll is $53,192. Due to the rising costs of petroleum products the actual roll may increase when materials are purchased in the spring of 06. Total estimated cost of the project is $159,575. All ayes, motion carried.

18. Motion to adjourn by Ashton, O’Mara, carried.

Monica Ashton, C.M.C.

Grayling Township Clerk